The date of the next Annual General Meeting will be published on this page and also hand mailed to all owners at least 30 days before the commencement date.

WHO MAY BE A TRUSTEE AND HOW ARE TRUSTEES ELECTED

The number of trustees is determined form time to time by the members of the Body Corporate in a general meeting, but not be less than two.
A trustee or alternate trustee does not have to be an owner or the nominee of an owner provided that the majority of the trustees are owners, or spouses of owners, who are also occupies. The manager in that capacity, may not be a trustee.
Trustees are elected at the first annual general meeting and each subsequent annual general meeting and hold office until the next succeeding annual general meeting, but are eligible for re-election.
Nominations by owners for the election of trustees at any Annual General Meeting must be given in writing, accompanied by written consent of the person nominated and must be received at the domicillium of the Body Corporate not later than 48 hours before the meeting. However, trustees are also capable of being elected by way of Nominations with the consent of the nominee given at the meeting itself should be sufficient written Nominations be received. The trustees may fill any vacancy in their number.

Download Nomination form here
 The Sectional Title Act stipulates that the Annual General Meeting must be held within four months of the conclusion of each financial year when audited accounts of the years activity are available to the Body Corporate.  Fourteen days notice of such meeting must be given to all owners and the Managing Agent of such meeting.  The Annual General meeting enables the Body Corporate to vote for the trustees of their choice for the new financial year.

A Special Body Corporate Meeting may be convened at any time throughout the year should any specific matter arise that needs the approval of the Body Corporate.

  • Agenda.

  • The minutes of the previous Annual General Meeting.

  • Audited copies of the Financial Statement.

  • Proxy Voting Forms.

  • Acceptance Forms for Election of Trustees.

  • Insurance Replacement Values Register.

  • Attendance Register to be signed by members of the Body Corporate.

The Body Corporate of Ivor Glen

MINUTES OF THE ANNUAL GENERAL MEETING OF THE BODY CORPORATE OF IVOR GLEN  THAT WAS HELD ON XXXXXXXXXXXXX AT THE OFFICES OF JOTAM MAGEMENT SERVICES IN KRUGER AVE,LYTTELTON MANOR

  • Attendance Register

  • Opening and Welcome

  • Report by the Chairman of the Trustees

  • Audited Financial Statements for the year-ended 31 AUGUST 2008

  • Insurance Replacement Values

  • Estimate of income and expenditure

  • Appointment of an Auditor

  • Determination of the Domicilium Citandi ET Executandi

  • Determination of the Number of Trustees for the Ensuing Year

  • Election of the Trustees

  • Restrictions and Directions in Terms of Section 39(1) of the Sectional Titles Act No 95 of 1986

  • Copy of this AGM minutes in MS-Word format

 *This is just a sample - the original document are still to be scanned in